Request for quote
(RFQ) builder
Write one clear request for quote and send the same email to several suppliers. Every supplier gets the same lines, dates and questions, so their quotes are easier to compare.
Everything stays in your browser. Nothing is sent to us. No AI is involved: the email is built on this page from what you type.
Your email
Fill in the form and your email appears here.
This email is too long to open in your email app from here. Copy the subject and the email instead, and paste them into a new message.
Add your suppliers' addresses in your email app. Send each supplier their own copy, or use Bcc, so suppliers do not see each other's addresses.
What makes a request for quote easy to price
- Say exactly what you need. A size, grade, material or part number for each line, not just a product name. If an equivalent is fine, say so.
- Give a quantity and a unit for every line. For example "400 pcs" or "25 m". Price often depends on quantity, so suppliers need it to quote.
- Say where and when. A delivery town or postcode lets a supplier price delivery. A needed-by date lets them check stock and lead times.
- Set a reply-by date. Suppliers know how long they have, and you know when to compare.
- Ask everyone the same questions. Unit price, delivery cost, lead time, minimum order quantity (MOQ), how long the quote is valid and payment terms. Then the replies line up side by side.
For the supplier's side, see how to reply to a request for quote.
About the machine-readable section
The lines between -----BEGIN RFQ JSON----- and -----END RFQ JSON----- repeat your request in JSON, a plain text format that software can read. A supplier's quoting software, or an AI tool they use, can pick out the items, quantities and dates without guessing from the wording. It holds only what you typed. It is a simple format Kavel drafted, not an industry standard, so untick the box if you would rather leave it out.
When the quotes come back, compare them on landed cost with the free supplier quote comparison.